Northwestern University - Event Planning

Job Title:
Assoc Dir Events Planning&Prod
Department
Norris University Center Admin
Location: Evanston Campus
Minimum to
Midpoint Salary
TBD

Assoc Dir Events Planning&Prod
Job Summary:

Under the supervision of the Director of Norris University Center, the Associate Director is responsible for the overall supervision of daily events in the Norris University Center and its auxiliary sites including event planning, event production and operations, audiovisual support, and catering services. The Associate Director leads Norris Center student employee training and assessment programs. The Associate Director serves as a member of the administrative management team of the Center and supervises a staff of six full-time and approximately 80 student employees

Specific Responsibilities:

Leads, in collaboration with other staff, the planning and implementation of training programs for student supervisors and other student employees throughout the Norris Center;
Directs and manages the student employment assessment program for 200 student staff, including a pre- and post-year learning outcomes assessment, mid-year performance evaluation, and recognition programs;
Coordinates event planning, production, technical services, and catering with the support of professional staff members;
Establishes training expectations for all full-time staff, implements training programs and assists with training/orientation for approximately 80 part-time student employees; Plans and facilitates annual retreat for Events Planning and Production staff;
Processes outdoor activity request forms;
Supervises building events;
Oversees all events currently taking place in Norris;
Attends events that require a higher profile of management on site;
Responds to any floor emergency and to client complaints or concerns as well;
Oversees the implementation of building policies and procedures;
Prepares, submits for approval, and manages the annual appropriated and self-supporting budgets for areas of responsibility;
Develops, submits for approval and implements action plans for each area of responsibility which will support the Norris Center Mission and the general goals of the Center as established by the Director, the Director¿s Administrative staff and the Norris Center Advisory Board;
Prepares and monitors all Norris and auxiliary site invoices related to event activity;
Develops for approval by the Norris Center Advisory Board, policies and procedures for use of the Norris Center and assigned campus facilities;
Implements and manages priority scheduling program;
Works collaboratively with Catering Director to meet and exceed customer expectations regarding catering services;
In consultation with the Director, hires, trains, supervises, and evaluates staff in areas of responsibility;
Supervises exempt staff, non-exempt staff, as well as student employees working in events planning, production and technical services;
Meets with client to plan in detail future large-scale events for the University or those events with special needs including Homecoming, Alumni Events, Development Office Events, President¿s Office, Board of Trustees, Admissions, etc.;
Works with the Office of Conference Planning and other campus departments to provide space, technical support and catering services for summer conference programs;
Prepares annual report for all department areas and supplemental reports as requested regarding building use, budgets, policies, etc.;
Serves as a member of the Director's Administrative Team;
Serves on a committee(s) of the Division of Student Affairs;
Performing related duties as required or assigned.

Minimum Qualifications:

A bachelor's degree, with experience in Student Union setting or Events Planning or the equivalent combination of education, training and experience from which comparable skills can be acquired;
Course work in business administration, office management, college student personnel and/or hotel/restaurant/facilities management is desirable;
Five years administrative experience, including a like number of years in a supervisory role in a service, management, or academic setting.

Preferred Qualifications:

A master's degree or the equivalent combination of education, training and experience from which comparable skills can be acquired;
Demonstrated experience and skill in the following areas: professional and student staff supervision, event planning and production (including reservation software), staff training/development, assessment, appropriated and self-supporting budget development and management, goal setting, and policy development;
Administrative and supervisory experience in a college union.

Northwestern University is an Equal Opportunity, Affirmative Action Employer
Date Posted: 2/18/2010