Tournament Coordinator

GREATER HICKORY CLASSIC AT ROCK BARN - Tournament Coordinator

Job Responsibilities
• Organize volunteer force, assigning goals and objectives for each individual division/committee and a framework through which each can work to achieve success. In situations where additional volunteers are needed on a year to year basis Tournament Coordinator will work directly with local civic groups, corporations and media to recruit additional volunteers. Work directly with Volunteer Chairman.

• Organize, plan and execute all volunteer leadership meetings, events and outings throughout the year. Also to include the Volunteer Kick-Off Party pre-tournament. Work directly with Rock Barn Golf & Spa (where applicable), and Tournament Manager on parties and tournament week activities. Report directly to Tournament Director on progress of such activities and events.

• Coordinate and process the Pro-Am aspect of the Tournament including but not limited to: distribution of Pro-Am packets, input participant information into data base, inventory and assemble gift bags, coordinate pairings party aspects of the Pro-Am, coordinate registration of participants.

• Offer suggestions and recommendations to the Tournament Director that allows the event to operate successfully under any and all circumstances relating to approved budget.

• Oversee intern on ticket sales process. Train them on the system and oversee progress.

• Oversee intern on complimentary tickets offered for fundraising events.

• Organize and implement the Charity Ticket Program to include the following: Development of the program, organizing the planning meeting with all interested charitable organizations, setting reasonable goals for all involved, monthly/weekly updates, full execution of program from start to finish and finding ways to promote the program internally and externally.

• Organize, plan and execute all selected charities inclusion in the tournament to include meetings, uniforms, schedules, credentials and any needed pr materials. Direct point of contact to the charitable organizations.

• Organize and manage the tournament magazine and pairings guide to include timelines, sending out ad and editorial specs in a timely manner, collection of ad and editorial pieces and editing/proofing process. Work directly with the publisher of the pieces and set goals for tournament staff to work with. Reports back to staff of progress, materials needed and deadlines.

• Work directly with Sales Manager on sponsorship proposals and all other documents needed for the sales process.

• Assist Tournament Manager in organizing, planning and executing select media events for example Charity Check presentations.

• Funnel all materials through Tournament Manager prior to production.

• Maintain Facebook and Twitter accounts. Find weekly content pertinent to the tournament, Champions Tour, title sponsor, etc. Find ways to engage fans to participate in discussions. Manage contests and giveaways.

• Conduct business with local government in a professional manner, obtaining the proper permits, licenses and contracts, allowing for the successful implementation of operational programs. This will also involve the Tournament Director and Tournament Manager.


Tournament Coordinator reports directly to the Tournament Director and or the Tournament Manager on all aspects of the job unless designated otherwise on specific projects.

Requirements/Requested Skills
• 2+ years in tournament or industry experience.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Access and internet skills
• Analytical thinker and problem solver
• Detail oriented
• Demonstrates strong initiative, is able to work effectively in a fast-paced, demanding environment
• Good interpersonal skills and professional demeanor
• Strong verbal and written communications skills
• Ability to work cooperatively and promote inclusiveness with others.
• Takes initiative to get involved in a variety of different projects
• Ability to work evening and weekends when necessary.

All interested individuals should send a resume or cover note to Jim Correll at jcorrell@ensureclassic.com or contact him via telephone at 828-459-4007.