Octagon Marketing - Event Coordinators

The Lexus Champions for Charity series is a yearly, nationwide, grassroots golf promotion in which each Lexus dealership sponsors a charity golf tournament in their local community. Since the program's inception in 1989, Lexus has sponsored over 2,600 charity golf tournaments and helped raise in excess of $165 million for various charitable organizations.


NOTE:

Although this is a temporary position it requires full time hours including some weekend and holiday work.

The program dates are: May 1 - October 15, 2010.

The ideal event coordinator will manage pre-event coordination followed by on-site implementation of all designated Lexus Champions for Charity golf events. Principal responsibilities will include pre-event, on-site and post-event communication with Lexus dealers, charity contacts, local golf professionals and Lexus corporate representatives. There will also be opportunities to contribute to other programs within the Corporate Events & Hospitality Division. The following qualities are critical in ensuring success within this position: organizational skills, professional communication skills (written and verbal), computer skills, punctuality, motivation, willingness to travel, flexibility and golf knowledge.


Responsibilities and Duties:

# Staff 20-25 Lexus Champions for Charity golf events between May 1st and October 31st Ensure that all parties involved (i.e. dealer, charity contact, golf course staff, etc.) are aware of the parameters of the program
# Ensure proper dealer involvement at each event via successful pre-event organization (i.e. dealer memo, event summary and communication with charity and pro)
# Implement dealership's sponsorship on-site (i.e. signage, car displays, collateral distribution, hole-in-one verification, interaction with players, etc.)
# Promote National Championship while on-site
# Solve problems as they arise at each event
# Complete all post-event follow-up and evaluation
# Appropriate event data entry
# Organize various administrative functions of the program
# Coordinate travel arrangements within specified budget parameters
# Be a team player within the Lexus staff
# Other related duties as reasonably assigned


Required Qualifications:

# Related bachelor's degree
# Desire to learn about and work in sports-related career
# Willingness to travel, as well as weekend work
# Computer knowledge (Word, Excel, PowerPoint, and Access)
# Organizational Skills
# Excellent communication skills, both oral and written
# Ability to handle multiple projects at one time
# Ability to maintain control of an event
# Basic knowledge of event management
# Knowledge, experience and interest in the game of golf
# Basic automobile industry knowledge is preferred, but not required

Our company is an Equal Opportunity Employer. EEO/AA/M/F/D/V.